QUICK LEAN EXPENSES app

AUTOMATION OF THE EXPENSE REPORT REGISTRATION, REDUCING THE INEFFICIENCY OF THIS TASK

To resolve the digital gap in the invoice and payment management process, IMBS sought to develop an application for expenses that would make it possible to automate this entire process, closing the inefficiency times inherent to this task. The QUICK LEAN Expenses App Solution, allows all employees of any company to optimize the recording of their expenses, on a day-to-day basis, passing a clear visibility of each employee’s expenses to the company’s management.

real-time data

ASSOCIATION TO AN ACTION PLAN

80% of the time

data report

According to the rules of the Tax Authority

ASSOCIATION TO AN ACTION PLAN

80% of the time

data report

According to the rules of the Tax Authority

HOW TO ALIGN DIGITAL TRANSFORMATION WITH HUMAN RESOURCE MANAGEMENT, SIMPLE AND EFFICIENTLY

Managers are constantly faced with challenges in terms of cost control and management, having difficulty in obtaining a clear and simplified view on the expenses allocated to employees. Whether in a company with 10 or 1000 employees, the daily exercise of this registration / control needs time, both by management and by the employee.

In the current reality, if we look for solutions for this type of management, the vast majority are directed either to control personal finances or, in turn, business financial management software, which requires a high technical knowledge and constant external monitoring.

“We needed a solution that was clear and effective for both the user and the Management, that would allow us to reduce the window of time spent in filling out this type of maps and that, in the end, would be totally independent from third parties for their understanding and use.”

André Barbosa, Head of Digital, IMBS

THE SOLUTION

The solution was to bring together all the features necessary to automate the end-to-end process, from the input received by users, to the approval and generation of financial documents for the same product.

Responding to management challenges, the solution developed focused on automating the storage of collected information and training users, which in the end guarantees the stability of its use and total independence on the part of the users, after the “adoption” period ends .

Thus, the QUICK LEAN Expenses solution is a “middle ground” within the current scenario: it offers capacity and autonomy to employees as individual users, as well as a global view to management on the expenses associated with their cost centers.

– Register and create automated expense reports;
– Collect and store information, such as data, photographs or signatures of those responsible;
– It saves time in filling, collecting and approval;

DIGITAL MOBILE APPLICATION WITH REAL-TIME INFORMATION

Being able to perform all registration in a mobile application, the QUICK LEAN Expenses App can operate even more efficiently.

In the implementation of this solution, it is concluded that the whole process, from the registration of expenses to the sending of the summary of expenses, allows to free time of inefficiency of employees, transforming it into productive time.

– Share and analyze the results with the whole team;
– Analyze all data using a real-time indicator model.

 

It is important to note that the effectiveness of the solution implementation requires a strong knowledge of the needs of the processes, combined with the ability to promote change management. These are characteristics inherent to the action of IMBS, which, together with the necessary technical domains, allows for the successful development and implementation of this tool, which replaces a slow process with an efficient digital solution.

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QUICK LEAN EXPENSES

From
180 € / Month
  • 2 years of binding period
  • Time bag for adjustments and customizations
  • Unlimited number of users
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